When your employees understand how to manage their time—as well as what your workplace expectations are—it is significantly easier for them to stay on task and remain active throughout the workday.
So how do you begin implementing effective time management practices?
Here are a few of the most popular strategies.
Track Time Manually.
A tried-and-true method to help employees manage their time is to have them manually record the amount of time they spend on each task. Many companies now do this electronically, which makes tracking quick and easy. This strategy also allows you to see how long your staff takes to complete projects i.e. where they excel and where they fall behind.
Develop an Open/Closed Door Policy.
A lot of employees find it difficult to get work done because of drop-in visitors. If this is the case in your office, don’t be afraid to implement an open/closed door policy to let everyone know that it’s perfectly acceptable to shut their door when they need some uninterrupted work time. While you don’t want to have an office-full of closed doors all the time, it’s an extremely useful policy during peak periods.
Provide Time Management Materials.
Some employees like to plan their workweek out on a wall calendar. Others prefer to use a day-planner or a good old-fashioned ‘to-do’ list. Give your employees some different office supply options to ensure that they have what they need to stay organized and on top of their tasks. This might seem like an unnecessary investment—especially in the age of digital technology—but you’ll be surprised how many people will appreciate having access to alternative day-planning tools.
Cut Down on Meeting Time.
One of the biggest workplace time-wasters is the unnecessary meeting. Of course meetings are essential to discuss new projects and company issues, but the majority of offices overschedule meetings that aren’t actually necessary to help employees complete their tasks. In fact, most professionals say that meetings take up valuable time that could be better spent elsewhere.
Try this tip in your office to cut down on the number of meetings that you have each week: only schedule meetings when a decision needs to be made. Chances are you’ll reduce the number of meetings that your workplace holds considerably and, more importantly, help your team stay productive.
For more great time management tips, contact PrideStaff North Atlanta. We are more than happy to address any questions you may have.